Bookings And Reservations
Purpose
Track concrete booking and reservation facts for the trip.
When to Use
Use this page when checking confirmation numbers, confirming the chosen lodging, or reconciling day plans against already-booked logistics.
Source Status
Treat this grimoire page as the trip’s local source of truth for booking facts. Filed PDFs are immutable reservation evidence; still verify live vendor accounts before canceling, changing, or relying on any booking.
Flight And Transport Anchors
- Phoenix departure: Sunday, 2026-06-21 around 6:00 AM.
- Seoul arrival: Monday, 2026-06-22 around 3:20 PM.
- Busan -> Fukuoka: Friday, 2026-06-26.
- Airline: T’way Air.
- Flight: T’way Air 235.
- Route: Busan, South Korea (PUS-Gimhae) -> Fukuoka, Japan (FUK).
- Departure: 6:00 PM.
- Arrival: 7:00 PM.
- Duration: 1 hour.
- Baggage: included.
- Carry-on bag: no fee.
- First checked bag: no fee.
- Second checked bag: fee applies per airline.
- Confirmation:
W5R8K2. - Expedia itinerary:
73443164120059. - Total paid: $453.67.
- Fukuoka/Hakata -> Kyoto: Sunday, 2026-06-28 by Smart EX Shinkansen.
- Train: NOZOMI 20.
- Route: Hakata -> Kyoto.
- Time: 10:15 AM -> 12:59 PM.
- Travelers: 4 adults.
- Fare product: smart EX.
- Seats: Car 15, seats 1A/1B/1C/1D.
- Seat note: ordinary car with oversized baggage area.
- QR tickets: filed as seat-specific Smart EX screenshots under
sources/travel/trips/2026/summer_trip/shinkansen_tickets/.
- Kyoto -> Tokyo: Wednesday, 2026-07-01 by Smart EX Shinkansen.
- Train: NOZOMI 248.
- Route: Kyoto -> Tokyo.
- Time: 10:30 AM -> 12:45 PM.
- Travelers: 4 adults.
- Fare product: smart EX.
- Seats: Car 16, seats 1A/1B/1C/1D.
- Seat note: ordinary car with oversized baggage area.
- Total shown in Smart EX screenshot: ¥55,080.
- QR tickets: filed as seat-specific Smart EX screenshots under
sources/travel/trips/2026/summer_trip/shinkansen_tickets/.
- Family Japan departure: Friday, 2026-07-03 around 4:35 PM from Tokyo area; airport still needs confirmation.
- My personal return flight: Saturday, 2026-07-11.
- Airline: Alaska Airlines.
- Route: Tokyo, Japan (NRT-Narita Intl.) -> Seattle (SEA) -> Phoenix (PHX).
- NRT -> SEA: Alaska Airlines 824, departing 6:00 PM and arriving 11:15 AM local time.
- SEA -> PHX: Alaska Airlines 700, departing 1:44 PM and arriving 4:45 PM local time.
- Layover: 2 hr 29 min in Seattle.
- Confirmation:
CQXWLN. - Expedia itinerary:
73475857383418. - Baggage per itinerary PDF: carry-on no fee; first and second checked bags no fee up to 23 kg.
- Treat ticket, payment, and contact details as sensitive; use the filed PDF when needed.
Lodging Anchors
Seoul:
- Conrad Seoul.
- Address: 10, Gukjegeumyung-ro, Yeongdeungpo-gu, Seoul KR 07326.
- Booking confirmation:
ZO-AX1047-14549. - American Express booking.
Busan:
- NewCZ Haeundae Residence.
- 4 adults, 1 room.
Fukuoka:
- Locked lodging: Dazaifu Airbnb / Dazaifu Ratan.
- Listing: “[Great view from the high terrace] Taisho Roman old house | Comfortable with the latest bathroom | Entire house rental”.
- Address: 2-chome-12-8 Saifu, Dazaifu, Fukuoka 818-0117.
- Confirmation code:
HMKRCQKT2F. - Host: Hisakuni.
- Check-in: Friday, 2026-06-26 at 4:00 PM.
- Checkout: Sunday, 2026-06-28 at 10:00 AM.
- Guests: 4.
- Decision: use Dazaifu as the Fukuoka base because this stretch is intentionally nature/scenery/recovery-focused rather than city-focused.
- Cleanup task: verify and cancel any unused Fukuoka city hotel or city Airbnb booking if it still exists; do this in the vendor account before assuming it is gone.
Kyoto:
- Locked lodging:
CHOAN-RIN. - Listing: “[New] CHOAN-RIN | 159 m2 | Open-air bath | Up to 9 Guests”.
- Address: 52-3 Mibutakahicho, Kyoto, Kyoto 604-8824, Japan.
- Confirmation code:
HMBTTC2ESD. - Host: Derrick.
- Check-in: Sunday, 2026-06-28 at 4:00 PM.
- Checkout: Wednesday, 2026-07-01 at 11:00 AM.
- Guests: 4.
Tokyo:
- Locked lodging: The Tokyo EDITION, Toranomon.
- Address: 4-1-1 Toranomon, Minato-ku, Tokyo, Japan.
- American Express booking.
- Booking confirmation:
ZO-AX1047-91278. - Hotel confirmation:
76998387. - Room: 1 room, 2 queen beds, city view.
- Check-in: Wednesday, 2026-07-01.
- Checkout: Friday, 2026-07-03.
- Total paid: $1,501.62.
- Fine Hotels + Resorts perks noted: complimentary in-room Wi-Fi, daily breakfast for 2, guaranteed 4:00 PM late checkout, possible noon early check-in, possible upgrade, and $100 property credit.
July travel window:
- Lodging from Friday, 2026-07-03 through Friday, 2026-07-10 is not yet booked in the grimoire.
- Quinn arrives at Narita on Saturday, 2026-07-04 at 3:10 PM.
- I depart Narita for the United States on Saturday, 2026-07-11 at 6:00 PM.
- Quinn departs Narita for Hong Kong on Saturday, 2026-07-11; exact flight details still need to be added.
- Friday, 2026-07-10 lodging should be in the Narita area, ideally an Airbnb, so Saturday is not a Tokyo -> Narita transfer day.
Fukuoka Lodging Decision
- Keep the Dazaifu Airbnb.
- Use the Fukuoka stay as a scenic shrine-town and forest-foot getaway.
- Treat Fukuoka city as optional daylight texture only if the group has energy and transit is easy.
- Do not build the Fukuoka stretch around Tenjin, Hakata, Nakasu, or broader city coverage; Kyoto and Tokyo already supply the bigger city portions of the trip.
Gotchas
- Use the canonical day pages and open questions for active planning; do not revive discarded Fukuoka city-base alternatives unless the family explicitly wants to reconsider them.
- Confirm cancellation status for any unused Fukuoka city booking outside this itinerary before ignoring it financially.
- Confirmation numbers are sensitive trip data; keep them in this local grimoire rather than in casual summaries.
- Smart EX QR ticket token strings are sensitive trip-operational data; use the filed screenshots when needed instead of copying tokens into notes.
- The imported Hakata -> Kyoto summary screenshot does not show a total price; check Smart EX if receipt-level cost tracking is needed for that leg.
- Do not assume the July 3 Tokyo hotel continues into the July travel window; July lodging is a separate booking problem.
- Add Quinn’s Narita -> Hong Kong booking details once available.